Vacancies: Operational Roles

Director of Operations

Transformative Growth under Vision ‘33

CIS is in the midst of a period of exciting and transformative growth guided by Vision ’33, the School’s ambitious road map for the coming decade in the run-up to its 50th anniversary in 2033. Further information about this strategic commitment is available here: https://www.cis.edu.hk/about-us/vision-33.

As part of Vision ‘33, CIS will be expanding its campus, redeveloping an adjacent property at 9 Hau Yuen Path just awarded to the School by the Hong Kong Education Bureau. Scheduled to open in August 2028, CIS’s redevelopment of the 9 Hau Yuen Path site will house students in Years 2–6 and create a number of additional spaces for the community as a whole. It will also permit an increase in the School’s overall enrolment, opening up opportunities for more families to join CIS.

Operations at CIS

The CIS Operations team is responsible for current operational needs and future developments under the School’s phased Master Building Plan, covering both the new campus at 9 Hau Yuen Path and planned renovations for the school’s original campus buildings. Guided by a commitment to carbon neutrality and zero waste, CIS aims to exemplify operational excellence in sustainable, future-focused education.

The Role

Reporting to the Head of School, serving as a member of the School’s Leadership Team, and working closely with the Board of Governors Land and Buildings Committee, the Director of Operations plays a vital role in the life of the school, with roles and responsibilities that include the following:

1. Providing strategic operational leadership for the School and serving as a key member of the senior leadership team reporting to the Head of School. 
2. Leading and developing the Operations team, working closely with the Deputy Director of Operations and functional leaders and contracted partners across the following teams: Health, Project Management; Technology; Administrative Support; Facilities & Security; Food Services; Maintenance; and Campus Security. 
3. Directing the Project Management team in planning and delivering capital projects, refurbishments, and campus improvements on time, on budget, and with minimal disruption to learning. 
4. Overseeing the Health Office to ensure high standards of clinical care, regulatory compliance, emergency preparedness, and effective health protocols for students and staff. 
5. In partnership with the Deputy Director of Operations, providing leadership for Technology operations, ensuring robust IT infrastructure, systems, data management, and technical support for teaching, learning, and administration. 
6. Managing Facilities & Security, including building operations, maintenance, campus security, and building management systems, to ensure a safe, compliant, and well-maintained campus. 
7. Overseeing day-to-day operational support functions such as administrative assistance and reception to maintain smooth, service-oriented campus operations. 
8. Managing relationships and performance of contracted services (e.g., Sodexo) to meet agreed service levels and support the CIS community’s needs.
9. Implementing and monitoring operational policies, procedures, and standards that align with the School’s mission, risk management, and compliance requirements.

The successful candidate for the Director of Operations role will demonstrate a proactive, hands-on approach to tackling operational challenges and ensuring campus safety. He or she will be trustworthy, reliable and able work effectively as part of a team in a fast-paced environment. Aligned with the School’s Mission and Values, the candidate will be committed to fostering an inclusive and sustainable School community and will bring a genuine passion for the transformative power of education to make the world a better place.

In particular, CIS invites applications from candidates with the following qualifications:

1. A Bachelor’s, and ideally a Master’s degree, in Business Administration, Operations Management, Facilities Management, or a related field;
2. A minimum of 10 years of professional experience, with at least 5 years in operational leadership or facilities management in a high-performance setting;
3. Outstanding project management skills, with proven competencies in overseeing large-scale facility initiatives and cross-functional teams;
4. A deep affinity and capacity for sustainability-based operational leadership and management;
5. Excellent verbal and written communication skills, ideally in both English and Cantonese;
6. Strong interpersonal skills, with the ability to build relationships across various constituencies, and in CIS’s unique context, across multiple cultures;
7. A remarkable record in vendor management, contract negotiation, and budget oversight;
8. Knowledge of school health and safety regulations, as well as risk management principles;
9. Proficiency in office tools, including Microsoft Office Suite, Google Workspace, and other information management systems.

How to Apply

Applications for the role of Director of Operations should include the following:

1. CV (maximum 4 pages)
2. Letter of application (1-1.5 pages) with a detailed statement of aspirations and relevance for the position
3. The names and titles of three references (which will not be contacted without prior permission from the candidate concerned)

Completed application should be uploaded via this page. The reference number for this role is 8141. Review of applications and nominations will continue until the post is filled.

Initial enquiries and requests for information may be directed in confidence to Ms. Katharine Poundstone at  Katharine.Poundstone@perrettlaver.com 

Applications can be submitted via https://plusportal.perrettlaver.com/ (reference number 8141). Review of applications and nominations will continue until the post is filled.

<sup>We are an equal opportunity employer and welcome applications from all qualified candidates. Information provided will be treated in strict confidence and used only for recruitment purposes. Protecting your personal data is of the utmost importance to Perrett Laver and we take this responsibility very seriously. Any information obtained by our trading divisions is held and processed in accordance with the relevant data protection legislation. The data you provide us with is securely stored on our computerised database and transferred to our clients for the purposes of presenting you as a candidate and/or considering your suitability for a role you have registered interest in.

As defined under the General Data Protection Regulation (GDPR) Perrett Laver is a Data Controller and a Data Processor, and our legal basis for processing your personal data is ‘Legitimate Interests’. You have the right to object to us processing your data in this way. For more information about this, your rights, and our approach to Data Protection and Privacy, please visit our website http://www.perrettlaver.com/information/privacy</sup>

Executive Assistant to the Head of School

Reporting Structure

Head of School

Employment Type

Full-Time

Anticipated Starting Date

March 2, 2026

The Executive Assistant (EA) to the Head of School (HOS) plays a vital role in supporting the HOS across all facets of his position, most notably by ensuring the smooth day-to-day operation of the HOS office and by managing a variety of administrative, organisational, and strategic responsibilities advancing the HOS’s priorities on behalf of CIS. Acting as a trusted partner, the EA handles sensitive and confidential matters with impeccable professionalism, whilst serving as a key liaison among the HOS, internal stakeholders (like students, families, staff, and Board members), and external parties (such as alumni, partner organisations, and school visitors).

Key Responsibilities

Administrative Support

• Manage the HOS’s calendar, coordinate appointments, meetings, and events, ensuring optimal time management;
• Screen and prioritise incoming emails, phone calls, and correspondence;
• Proof and when needed format reports, presentations, memos, and other formal documentation;
• Handle travel arrangements, accommodations, and itineraries as required;

Meeting Coordination

• Organise all engagements for the HOS, including meetings with students, alumni, faculty, operational staff, extended Leadership team, Board Governors and other community members, as well as visits to classes, co-curriculars, and related activities whenever appropriate;
• Prepare and distribute agendas, meeting materials, and follow-up action items;
• Take accurate meeting minutes and promptly share relevant notes;

Communication and Liaison

• Act as the point of contact and manager of timetabling for the HOS, ensuring effective communication with all internal and external constituencies;
• Convey information clearly and meticulously on behalf of the HOS, always aligning with the school’s mission and vision;
• Work collaboratively with various teams, departments and divisions to facilitate seamless functioning across the school as a whole;

Project Management

• Support the HOS in the design, implementation and evaluation of strategic projects, initiatives, and goals, tracking progress, and following up on deadlines as necessary;
• Conduct background research, gather data and assist in the analysis of evidence aimed at effective decision-making;

Confidentiality and Professionalism

• Handle any sensitive and confidential information which may arise with the utmost discretion and integrity;
• Represent the HOS’s office in keeping with the highest possible level of professionalism, maintaining a courteous and approachable demeanor towards everyone who interacts with it;

Event Planning and Coordination

• Assist in planning and executing school events, ceremonies, and celebrations via seamless collaboration with relevant teams;
• Manage logistics, coordinate schedules, and ensure the effective execution of the myriad community events involving the HOS;

Office Management

• Maintain and organise the HOS’s office to ensure efficient workflows;
• Monitor office supplies, prepare purchase orders, handle receipt-keeping, and ensure timely reimbursement as necessary.

Qualifications

• A Bachelor’s degree or equivalent experience in administrative support or a related field;
• Proven experience as an Executive Assistant, Administrative Assistant, or similar role in a high-expectations setting, preferably educational in nature;
• Exceptional organisational and multitasking skills, with the ability to prioritise competing tasks effectively;
• Excellent verbal and written communication skills, ideally in both English and Chinese;
• Strong interpersonal skills, with the ability to build relationships across various constituencies, and in CIS’s unique context, across a wide range of cultures;
• An unstinting commitment to discretion and an unshakeable ability to handle sensitive information appropriately;
• Proficiency in office tools, including Microsoft Office Suite, Google Workspace, and other information management systems;
• Remarkable attention to detail, with a proactive approach to problem-solving.

Preferred Skills

• Familiarity with executive-level leadership, including a minimum of five years of relevant employment in similarly sized organisations;
• Experience in an educational or education-related institution;
• Project and event management skills;
• Strong research and analytical capabilities;
• Native-level mastery of English and if possible Chinese;
• Intercultural competency, with a demonstrated capacity for flexibility, adaptation and high-performance collaboration. 

Key Attributes

• Trustworthy and reliable, with a superlative level of emotional intelligence;
• A team-oriented approach to work;
• The ability to remain composed under pressure and to demonstrate proactive trouble-shooting in a fast-paced environment;
• Alignment with the Mission, Values, Motto and Vision of the school;
• A passion for the power of education to make the world a better place.

Work Environment

This is an on-site position that requires a high degree of dedication, discretion and diplomacy in a remarkably dynamic school environment. Occasional evening or weekend work may be required to support CIS activities.

The role of Executive Assistant to the Head of School at Chinese International School lies at the heart of an extraordinary Reception-Year 13 educational institution. This position helps to translate the HOS’s thinking, priorities and commitments on behalf of CIS into executable and impactful actions across all dimensions of school life. In short, it offers a unique opportunity to make a difference in one of Hong Kong’s most vibrant and innovative educational communities. If you are a particularly well-organised, self-starting, team-driven individual with a passion for education and an affinity for building bridges across cultures, we encourage you to apply.

Senior Librarian

– Start in August 2026

The Senior Librarian’s position entails significant library management responsibility for the day-to-day tasks and liaising with the Teacher Librarian and library staff at CIS for the effective and efficient provision of services to the school community. 

Responsibilities

• student supervision; 
• offering user education service to students and faculty in Putonghua and English with particular focus on managing the Chinese language collection; 
• management of library resources and software; 
• organization and promotion of literacy events, and contribution to the school community. 

Requirements

• Excellent command in spoken & written English and Chinese, fluency in Putonghua
• At least 5 years' working experience in education setting
• Bachelor’s degree or above (in Bachelor of Library Science or Master of Library Science )

Interested candidates, please send your full resume(including current and expected salary) via email to asmith@cis.edu.hk.

Facilities Management Clerk

Requirements

• F5 or above (fresh graduates are also welcome).
• Business level written Chinese and English & able to speak English, Cantonese including Mandarin.
• Able to quickly adapt and work with new systems and work procedures.
• Strong on problem solving and tackling difficult cases
• Keen attention to details.
• Responsible, self-motivated and able to work independently with minimum supervision needed.
• Good telephone manners. 
• Business level written Chinese, English & able to speak English, Cantonese including Mandarin.
• Capable to use various applications of Google offices (e.g. Sheets, Docs, Slides) and Microsoft offices (e.g. Excel, Words, Power Points, Access, etc.) 
• Capable to use AutoCAD will be an advantage.
• Required to be proactive when dealing with daily clerical work and other work assigned by the Department Manager.

Responsibilities

• To provide administrative and clerical support to the department.
• To update and maintain clear and accurate data of the records for daily operation including licenses, permits, certificates, correspondences, memos, and maintenance records etc.
• To issue Purchasing Request (PR) and follow up the payments.
• To maintain effective & systematic filing system for data entry.
• To prepare monthly duty roster for the department staff.
• To handle the staff overtime work logistics with accounts.
• To prepare necessary documentation for daily operation need.
• To follow up planned preventive maintenance program works and follow up procedures including record updates and file scans when needed.
• To follow up building management system works and issue orders when needed.
• To carry out ad-hoc tasks to support the school operation that assigned by the Department Supervisor.

Employment Terms

• Salary:  Negotiable
• Day Shift (08:30AM to 05:30PM, 9 hours)
  6 Days work per week, Annual leave 18 days, Medical Insurance, Double Pay, Bank Holiday, MPF

Interested and suitably qualified candidates should send their applications, resumes including testimonial and expected salary to:

Chinese International School 1 Hau Yuen Path, Braemar Hill, Hong Kong Attn: Mr. Ronnie Chan
Email: rchan@cis.edu.hk 

Junior FM Officer 

Job Duties

• Handle purchase requests including vetting the vendors’ service contracts and supporting documents to ensure they are in order and comply with the internal control requirements  
• Administer the vendors’ service contracts to ensure sufficient timeline for vendor evaluation and making contract renewal arrangements
• Maintain and administer all relevant certificates, licenses, permits and reports.  Ensure they are updated to support smooth operations for FM Department.  Monitor the schedule of all licenses renewal, including the technicians’ Green Cards
• Manage the training records for all FM staff and coordinate training arrangements with other departments.  Ensure FM staff and contractors attend all the mandatory training courses 
• Support BMS Operator if necessary including handling job orders and access card issues, answering enquiries, etc.
• Support the FM Department in any ad-hoc tasks and projects from time to time

Requirements

• F.5 and 2 years’ relevant experience
• Excellent communication skills, including written and spoken English and Chinese. Good Putonghua is preferred
• Conversant with Google Offices (Sheets, Docs, Slides) and Microsoft Offices (Excel, Word, PowerPoint)
• Knowledge in AutoCad is preferred
• Excellent customer service and problem solving skills
• Result oriented with can-do attitude, willing to learn and able to work independently with minimum supervision